Workspace File Expiration

Workspace file expiration allows Workspace Owners and Managers to automatically expire and delete files out of a workspace on a rolling schedule. Workspace Expiration is available on Teams, Business and Enterprise plans.

Managing Expiration

• File expiration is optional, and can be applied to each Workspace individually. Workspace Owners and Managers enable file expiration and set the number of days from Workspace Settings.
• The number of days allowed is limited to the organization min and max values configured by administrators in the SendSafely Enterprise Console.

How It Works

• Only the files within a workspaces are subject to expiration. The Workspace itself remains long-lived.
• Files expire on a 24 hour rolling basis, determined by the number of days since the "Added on" time stamp.
• All versions of the file expire at the same time, based on the most recent update. This means you may have previous versions of files that are older than the expiration setting.
• Once a files reaches the expiration limit, they are DELETED from the workspace and cannot be recovered
• Enabling, disabling or updating file expiration settings are logged in the Workspace Activity log, as well as every automatic file expiration and deletion.

Applying expiration to an existing Workspace

• When enabling expiration retroactively in an existing workspace, any file that is older than the expiration days will be deleted within 24 hours. Users receive a warning modal telling them the number of files in this situation.

Archiving / Restoring a Workspace

• File expiration and deletion is disabled on all archived Workspaces. (Archived workspaces are deleted entirely after 30 days)
• When restoring an archived workspace,  you are alerted that expiration has been disabled, and are prompted to turn it back on.